What a bill of sale does
A bill of sale records that ownership of an item passed from a seller to a buyer, for a stated price, on a stated date. For private sales of personal property — furniture, equipment, electronics, a musical instrument, sometimes a vehicle — it is the receipt both sides keep in case of a later dispute about price, condition or ownership.
What this template records
- Date of sale, sale price and payment method.
- Seller and Buyer blocks with name, address and contact.
- Item sold: description, serial / VIN / ID number, make or brand, model, year, condition.
- A terms box — for example "sold as is, without warranty", what accessories are included, or any condition of the sale.
- A statement that the seller owns the item and can sell it, free of liens unless stated.
- Signature and date lines for seller and buyer.
Vehicles, boats and other titled property
For cars, motorcycles, boats and trailers, a bill of sale is usually not enough by itself: ownership is transferred on the title, and many US states (and other countries) have their own bill of sale form, odometer disclosure requirements, or notarization rules. Use this template as a supplementary record and check your motor vehicle agency's requirements.
FAQ
Does a bill of sale need to be notarized?
For most personal property, no. Some states require notarization for certain vehicle or boat sales — check locally.
What does "as is" mean?
That the buyer accepts the item in its current condition and the seller makes no promise about future defects. Write it in the terms box if that is the deal.
Is this legal advice?
No. It is a general-purpose record of a sale. For high-value or unusual sales, have it reviewed by a lawyer where the sale takes place.