Invoice vs. receipt
An invoice asks for money; a receipt confirms money was received. Buyers need receipts for expense claims, warranty and return disputes, and tax records, and they are essential whenever payment is made in cash, where there is no bank trail.
What this receipt contains
- Receipt number, date received and payment method (cash, card, bank transfer, check…).
- Received from and Received by blocks — name or business, address, contact.
- 8 line items with description, quantity, unit price and amount, so the receipt says what was paid for, not just how much.
- Subtotal, tax, amount paid and balance remaining — the last one matters for deposits and partial payments, where the receipt should show what is still owed.
- A notes box and a signature line with date for the person who received the payment.
Partial payments and deposits
When a customer pays in instalments, issue a receipt for each payment and fill balance remaining every time. The customer then has a running record, and you avoid disputes about how much has been paid.
Signing
Fill the fields, draw your signature, and click the "Received by (signature)" line to place it. Download the PDF and send it to the payer. As with every template here, the totals are typed by you — the form doesn't calculate them.
FAQ
Does a receipt need to be signed?
Not always, but a signature from the person who received the money makes it much stronger evidence, especially for cash.
Can I use this as a donation receipt?
It works for simple acknowledgements, but charitable donation receipts in many countries must include specific statements for the donor to claim a deduction. Check the rules that apply to your organization.
Where is my data stored?
Nowhere on our side. Everything you type stays in your browser until you download the file.