When a printable timesheet fits
A PDF timesheet suits teams that need a signed record for each week — contractors billing hours to a client, small businesses without a payroll app, or anyone whose manager signs off on hours. If you'd rather have the hours added up automatically, use the timesheet spreadsheet, which calculates hours and gross pay from start and end times.
What's on the sheet
- Employee name and ID, week starting date, manager or client, department or project.
- Seven rows, Monday to Sunday (pre-filled, editable), each with date, start time, break in hours, end time, total hours and overtime.
- Totals for regular hours, overtime hours and all hours — typed in, not calculated.
- A notes box for leave, holidays and project codes.
- Signature lines with dates for the employee and the manager.
Overtime in the US
Under the federal Fair Labor Standards Act, non-exempt employees must be paid overtime for hours worked over 40 in a workweek; some states add daily overtime rules. Recording start, end and break times — not just a daily total — is what lets you show how overtime was calculated.
Signing as employee and manager
The employee fills the hours, draws a signature and places it on their line, then sends the PDF to the manager, who opens it in Fill & Sign, adds their own signature on the manager line and downloads the approved copy. Fill & Sign places one drawn signature per session, so each person signs in their own session.
FAQ
Does it calculate the totals?
No. The PDF fields are plain text; type the totals. The spreadsheet version calculates them.
Can I change the days?
Yes — the day names are pre-filled values in editable fields.
How long should timesheets be kept?
Payroll record retention rules vary by country and state; in the US, federal rules require employers to keep basic time records for at least two years.